Conferences

We strive for continued investment in new technology and expert team of professionals that have made Raf Events the provider of choice for clients around the globe. We will be your partner and advisor for the entire life-cycle of your congress to ensure that your event meets its objectives, and is both profitable and memorable. See below what we can do for you.

Initial Planning / Proposal

• Appreciate your needs after thorough discussion with you

• Share with you the same vision and ideas

• Respect your wishes

• Follow your budget

Financial Management

• Transparency and Accountability

• Maximise profitability without sacrificing service or quality

• Budget design and control

• Suggestions for possible funding sources

• Cash flow projections

• Coordination Tax

• Revenue stream control

• Estimation of possible risks and unexpected expenses

Project management

• Timetable preparation and continuous updating and monitoring

• Supplier management

• Coordination for design and production of exhibition materials

• Staffing scheduling (pre, post and on-site)

• Coordinate production and audiovisual equipment

Marketing & Communication

• Design of a fully integrated communication plan

• Identifying the respective target audience or market & the most appropriate tools and channels

• Development of your event branding

• Coordination of press releases, advertisements, inserts

• Developing websites & Newsletters

• Coordinate and manage the distribution of direct mail materials

• Placing posters in hospitals, Medical Care offices and other areas of interest

• Coordinate presence at relevant exhibitions

• Organizing Press Conferences

Scientific Program

• Identifying optimal solutions concerning program structure and logistics

• Organizing online abstract submission process

• Organising Scientific Programme meetings

• Preparing scientific materials for publication (print, audio, web etc)

• Developing a Program navigator (web-based access to the definitive program prior to and during the event)

• Correspondence with speakers, authors, reviewers

Speakers & VIP

• Special arrangements for VIP guests

• Audio-visual requirements

• Honoraria

• Reimbursements of expenses

• Travel and transfer support

• Special registrations

• Onsite assistance through a dedicated registration desk

Exhibition Management

• Study & detailed planning of exhibition area - Floor Plan

• Delivering and handling the financial aspects

• Designing & producing exhibitors information

• Dedicated stand for Onsite Exhibition Management

Social Events

• Continuous research of new, interesting places & site visits

• Creating event concepts

• Booking venues

• Coordinating entertainment and catering

• Coordinating the decoration of the events

• Organising transportation

• Providing onsite management

Registrations

• Flexible registering of the participants

• Responses and sending event confirmations and communications as needed

• Handle all participant enquiries

• Create & distribute badges and other exhibition collateral

• Electronic surveillance of entrances and exits of participants to and from the exhibition hall

• Create list of pre-registered participants

• Manage the participants database

• Up to date statistics and reports

Hospitality Services

• Coordination of hotel contracts negotiation and fulfilment

• Organizing pre-post tours

• Organizing accompanying person program

• Responses and sending vouchers and communications as needed

• Handling of enquiries and special requests

• Processing and handling of payments

• Management of rooming lists

• Onsite management and support

• Booking of flights through partners

• Provision of ground transportation services

Post Congress Management

• Conducting post-event evaluations

• Managing the payment of all invoices

• Reviewing and controlling the event final budget

• Creating a debriefing overall report consisting of reliable statistics